I am the Tabletop Gaming Dept Head for an upcoming scifi/fantasy convention called Station Unity in Virginia this summer. What is the process I need to do or people I need to talk to about running AL adventures at the show?
You don't need to talk to anyone honestly.You would need the latest versions of the Adventurer's League Players Guide, DM's Guide and other documentation. You would then just need to run AL legal adventures and have the DMs quickly check for AL legal characters. Players can't just show up with a character they created on their own - they have to follow the guidelines in the Players Guide - the Player's Guide covers how the characters are created, played and advance. That said, the rules are very forgiving and it is possible to create a brand new character at level 1 or at levels 5-9 under the current rules. However, a brand new level 1 character would not have any magic items and a new level 5-9 would only have 1 item selected from a list in the ALPG. Other than that, characters earn rewards - gold, magic items, downtime - through play of adventures.
However, if you want to run a multi table "epic" then you can contact the AL support folks to see if they can give you one of the available epics free of charge. You should also have a Code of Conduct document in case someone misbehaves ... you will then have a document to refer to in case you have to take action but that is something you'd probably want to have for any public convention. The easiest way to get the current information is on the D&D Discord in the section on D&D Organized Play. The links in this D&D Beyond forum can get out of date though they have been fairly recently updated. I think that the WOTC web site has a convention support request page.
I don't know if the following is the current link but it is what came up ...
Hello,
I am the Tabletop Gaming Dept Head for an upcoming scifi/fantasy convention called Station Unity in Virginia this summer. What is the process I need to do or people I need to talk to about running AL adventures at the show?
Thanks in advance
You don't need to talk to anyone honestly.You would need the latest versions of the Adventurer's League Players Guide, DM's Guide and other documentation. You would then just need to run AL legal adventures and have the DMs quickly check for AL legal characters. Players can't just show up with a character they created on their own - they have to follow the guidelines in the Players Guide - the Player's Guide covers how the characters are created, played and advance. That said, the rules are very forgiving and it is possible to create a brand new character at level 1 or at levels 5-9 under the current rules. However, a brand new level 1 character would not have any magic items and a new level 5-9 would only have 1 item selected from a list in the ALPG. Other than that, characters earn rewards - gold, magic items, downtime - through play of adventures.
However, if you want to run a multi table "epic" then you can contact the AL support folks to see if they can give you one of the available epics free of charge. You should also have a Code of Conduct document in case someone misbehaves ... you will then have a document to refer to in case you have to take action but that is something you'd probably want to have for any public convention. The easiest way to get the current information is on the D&D Discord in the section on D&D Organized Play. The links in this D&D Beyond forum can get out of date though they have been fairly recently updated. I think that the WOTC web site has a convention support request page.
I don't know if the following is the current link but it is what came up ...
https://dnd-support.wizards.com/hc/en-us/articles/360000962663-Requesting-D-D-Convention-Support